1:1 tutoring preparation
Chicago Urban Ignite
Summer Virtual Tutoring Program Manual
K–6 Reading Program
Welcome
Welcome to the Chicago Urban Ignite Summer Virtual Tutoring Program. This manual provides tutors with the expectations, procedures, instructional practices, and resources needed to deliver high-quality reading instruction throughout the summer.
1. Program Overview
The Summer Virtual Tutoring Program is designed to improve reading skills through individualized instruction, relationship building, interactive learning, and positive reinforcement.
Program Focus Areas
- Reading Fluency
- Reading Comprehension
- Vocabulary Development
- Critical Thinking
- Reading Confidence
- Independent Reading Habits
2. Program Goals
- Improve reading fluency
- Strengthen comprehension skills
- Expand vocabulary
- Increase reading confidence
- Build positive reading habits
- Develop strong tutor-student relationships
3. Tutor Roles & Responsibilities
Instruction
- Deliver individualized reading instruction
- Support student learning goals
- Monitor progress
- Provide feedback
Relationship Building
- Create a welcoming environment
- Build trust and rapport
- Celebrate accomplishments
Documentation
- Attendance Logs
- Session Notes
- Reading Trackers
- Rewards Tracking
- Parent Communication
4. Session Structure & Instructional Model
| Step | Activity | Time |
|---|---|---|
| 1 | Relationship Building | 5 Minutes |
| 2 | Reading Instruction | 15-20 Minutes |
| 3 | Vocabulary & Comprehension | 10 Minutes |
| 4 | Interactive Learning Activity | 5-10 Minutes |
| 5 | Student Reflection & Closing | 5 Minutes |
5. Attendance Procedures
Student Expectations
- Attend all scheduled sessions
- Arrive on time
- Participate actively
Attendance Status Codes
- Present
- Late
- Absent
- No Show
6. No-Show Procedures
Grace Period
Students are allowed a 10-minute grace period.
Process
- Wait 10 minutes.
- Mark student as No Show.
- Notify supervisor.
- Contact parent/guardian.
- Document absence.
7. Initial Assessment & Placement
K–1 Students
- Phonemic Awareness
- Letter Sounds
- Sight Words
- Decoding Skills
Grades 2–6
- Main Idea
- Vocabulary
- Inference
- Summarizing
- Comprehension
8. Reading Instruction Guidelines
- Model Reading
- Guided Reading
- Independent Reading
- Comprehension Checks
- Vocabulary Practice
Ask students questions before, during, and after reading to monitor understanding.
9. Books & Bundts Reading Challenge
Reading Goal
400 Minutes of Reading
Tutor Responsibilities
- Track reading minutes
- Record reading titles
- Update progress
- Celebrate milestones
10. Rewards & Incentive Program
Student Rewards
- Participation Rewards
- Game Winners Rewards
- Reading Milestone Rewards
Examples
- Bookmarks
- Pencils
- Fidgets
- Certificates
- Gift Cards
11. Parent Communication
After every tutoring session, tutors must send a parent update.
Email Must Include
- Attendance Status
- Activities Completed
- Skills Covered
- Progress Notes
- Next Session Reminder
12. Documentation Requirements
13. Daily Tutor Workflow
Before Session
- Review student notes
- Prepare lesson materials
- Verify attendance roster
During Session
- Relationship Building
- Reading Instruction
- Vocabulary Activity
- Interactive Activity
After Session
- Attendance Recorded
- Session Notes Completed
- Reading Tracker Updated
- Parent Email Sent
14. End-of-Summer Celebration
- Student Recognition
- Reading Awards
- Prize Distribution
- Family Participation
- Celebration of Growth
15. Tutor Acknowledgement
I have read and understand the Chicago Urban Ignite Summer Virtual Tutoring Program Manual and agree to follow all program expectations.
Tutor Name: ________________________________
Signature: _________________________________
Date: _____________________________________